Snow Removal Bid Specs

Snow Removal Bids for

Schroeder Township

 

  1. Removal should be done as needed per snow plowing guidelines or as directed by Supervisor.
  2. Bid should reflect price/plowing for each location that you are bidding on.
  3. Bid should include all work for each location.

Sugarloaf Road

Skou Road

Baraga Cross Road

Schroeder Tote Road

Town hall/Fire hall parking lot

Shovel steps and entrance

Bike path

  1. Proof of insurance needed with bid. (as per sample contract below)
  2. Equipment to be used shall be approved by Supervisor prior to use.
  3. Contract valid for two years unless a 2 week written notice is given by either party.
  4. Fill in and sign Attachment B for whichever jobs you are bidding on, and return to: Townhall dropbox (by front door)

Email to schroedertownship@gmail.com

Mail to Schroeder Township, PO Box 60, Schroeder, MN, 55613

  1. Bids due by mail or delivered to Clerk by 7 PM Sept. 11, 2018.
  2. Schroeder Town Board reserves the right to reject any or all bids.

 

 

 

 

 

 

 

 

 

 

 

 

 

Snow Removal Services Contract

 

This agreement (“Agreement”) is dated ________________,2018 and is between Schroeder Township, Cook County, Minnesota (Town), and ___________________________________ Minnesota (Contractor). In consideration of the mutual promises and agreements herein set forth, and intending to be legally bound, the parties do hereby agree as follows:

  1. Snow Removal Services. Contractor will plow snow from Town Hall parking lot, shovel steps & entrance, Skou Rd., Baraga Cross Rd., and Schroeder Tote Rd. Services will be performed as needed, starting the week of ___________________ and continuing for 2 years or until a two week notice by either party or prices are raised more than 5% per year. Contractor is solely responsible for providing all necessary personnel and for providing and maintaining the equipment necessary to perform the snow removal from the roads listed. Contractor will perform such services in a timely and competent fashion and will follow the guidelines listed below. Contractor will take all steps necessary to protect the public from injury arising from Contractor’s performance.
  2. Snow removal guidelines. Plowing guidelines are outlined on Attachment A. While not all issues are covered, they should be followed as closely as possible. The good judgment of the contractor is still required. Any concerns should be brought to the attention of the Road Supervisor.
  3. Payment. Town will pay Contractor monthly, per 3”snow event, at the rates listed on the current years payment schedule (Attachment B). This rate is all inclusive and covers payment for services, salary, wages, and other personnel costs, sales and other taxes, equipment costs, and all other costs and expenses. Contractor must submit a claim for payment in time for consideration at Town’ monthly board meeting. Failure to submit a claim to the Town clerk at least 48 hours before the monthly meeting may delay consideration of the claim until the next monthly meeting.
  4. Independent Contractor. Contractor agrees it is an independent contractor for all purposes and nothing herein shall be construed as creating an employment relationship. Contractor, and its agents, officers, and employees are not eligible to receive workers compensation, unemployment insurance, or any other benefit or compensation from Town. Contractor is responsible for withholding, reporting, and paying any taxes on the payments it receives from Town.
  5. Insurance. Contractor shall maintain during the entire term of this Agreement insurance policies providing at least $300,000 of general liability coverage applicable to the services provided under this Agreement. Contractor must provide to Town a current certificate of insurance before starting to provide services under this Agreement.
  6. Termination. Town may terminate this Agreement, with or without cause, upon 14 days written notice to Contractor. Without limitation of the foregoing, upon breach of this Agreement by Contractor, Town may immediately terminate this Agreement or may pursue any other available remedies at law or in equity that are necessary or desirable to enforce performance and observation of any obligation, agreement, or covenant of this Agreement.
  7. Subcontracting and Assignment. Contractor shall not subcontract or assign any portion of this Agreement without prior written permission from Town.
  8. Miscellaneous.
  9. In accordance with Minnesota Statues, Section 16C.05, subdivision 5, Contractors books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Town and Minnesota State Auditor for a minimum of 6 years from the expiration date of this Agreement.
  10. This Agreement has been made, and its validity, performance, and effect shall be determined in accordance with the internal laws of the State of Minnesota without regard to conflict law provisions. Any dispute arising out of this Agreement shall be heard in the state or federal courts of Minnesota and the parties hereto waive any objection of such courts, jurisdictional or otherwise, and whether based on convenience or other grounds.
  11. The waiver of any party of a breach or violation of, or failure of any party to enforce, any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach or violation or as a relinquishment of any rights hereunder.
  12. If any part of this Agreement is invalid or unenforceable under applicable law, that part shall be ineffective only to the extent of such invalidity or enforceability without in any way affecting the remaining parts of the provision or this Agreement.
  13. The parties acknowledge that they participated equally in the negotiation and drafting of this Agreement and that accordingly, no court shall construe this Agreement more stringently against one party than the other.
  14. This writing represents the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes any and all previous agreements of whatever nature between the parties with respect to the subject matter. This Agreement may not be altered or amended except by an agreement in writing signed by both parties.
  15. Notwithstanding anything to the contrary herein, nothing in this Agreement shall constitute a waiver of any immunity from or limitation on liability to which the Town is entitled, under Minnesota Statutes, Chapter 466 or otherwise.
  16. Contractor will maintain all necessary licenses and permits and will comply with all federal, state, and local laws, rule, and regulations pertaining to Contractor’s performance under this Agreement.
  17. Contractor will defend, indemnify, protect, and hold harmless Town and all its employees, officers, and agents from any and all claims or causes of action, including attorney’s fees incurred by Town or its insurers, arising from any negligent or otherwise wrongful act or omission in the performance of this Contract by Contractor or Contractor’s agents or employees.

 

This agreement is executed as of the date stated in the introductory clause above.

 

TOWN                                                                         CONTRACTOR

Schroeder Township                                                   xxxxxxxxxxxxxxxxxxxxxxxxxxxx

 

by___________________________________          by_________________________________

Chairperson                                                                Print Name and Title

 

Attest________________________________           ____________________________________

Township Clerk                                                           Signature

 

 

 

 

 

 

 

 

Attachment A

Schroeder Township Plowing Guidelines

>Minimum of 3” of snow required to plow flat roads and parking areas. Hills and intersections may require plowing and sanding with less than 3” for safety concerns. This will be determined by Township Supervisor’s – Citizens are not to call County.

1st Person to call: Rick Anderson 663-7051

2nd Person to call Bruce Martinson 663-7189

3rd Person to call Tina McKeever 663-0070

4th Person to call Doug Schwecke 663-7599

>Roads and Town Hall (Fire Department) lot should be plowed full width as soon after snowfalls as possible. Snow contractor must arrange with Town Supervisor to discuss any problems or accumulation issues that arise.

>Fire Department doors must not be blocked by plowed snow. Snow should be plowed to the south and west ends of the parking lot.

>Plowing contractors are responsible for obeying right of way laws/ordinances when plowing snow at intersections and should refrain from plowing or piling snow that obstructs traffic, visibility, or creates unnecessary problems for residents or other plow operators.

>Plowing on gravel roads during any thawing conditions shall require either plow shoes or other means to prevent damage to road surfaces.

>Plowing more than once for large snowfalls is expected for safety reasons and charges should be based on completeness of job (i.e. Full plow verses Partial plow).

>Sanding, de-icing and other related work requested will be billed at an hourly rate.

 

 

 

 

 

 

 

 

Attachment B

 

Payment Schedule for 2018-2019

 

Town Hall/Fire Hall parking lot-         $_________

Shovel steps & entrance-                    $_________

Skou Rd.-                                             $_________

Baraga Cross Rd.-                                $_________

Schroeder Tote Rd.-                            $_________

Sanding or other road maintenance- $______/hour

 

 

By_____________________________  By______________________________

Contractor                                               Schroeder Township

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Snow Removal Services Contract

 

This agreement (“Agreement”) is dated ________________, 2018 and is between Schroeder Township, Cook County, Minnesota (Town), and ____________________________________, Minnesota (Contractor). In consideration of the mutual promises and agreements herein set forth, and intending to be legally bound, the parties do hereby agree as follows:

  1. Snow Removal Services. Contractor will plow snow from Sugarloaf Rd between Hyw 61 and Cramer Rd. Services will be performed as needed, starting the week of _________ ___________ and continuing for 2 years or until a two week notice is given by either party or prices are raised more than 5% per year. Contractor is solely responsible for providing all necessary personnel and for providing and maintaining the equipment necessary to perform the snow removal from the roads listed. Contractor will perform such services in a timely and competent fashion and will follow the guidelines listed below. Contractor will take all steps necessary to protect the public from injury arising from Contractor’s performance.
  2. Snow removal guidelines. Plowing guidelines are outlined on Attachment A. While not all issues are covered, they should be followed as closely as possible. The good judgment of the contractor is still required. Any concerns should be brought to the attention of the Road Supervisor.
  3. Payment. Town will pay Contractor monthly, per 3”snow event, at the rates listed on the current years payment schedule (Attachment B). This rate is all inclusive and covers payment for services, salary, wages, and other personnel costs, sales and other taxes, equipment costs, and all other costs and expenses. Contractor must submit a claim for payment in time for consideration at Town’ monthly board meeting. Failure to submit a claim to the Town clerk at least 48 hours before the monthly meeting may delay consideration of the claim until the next monthly meeting.
  4. Independent Contractor. Contractor agrees it is an independent contractor for all purposes and nothing herein shall be construed as creating an employment relationship. Contractor, and its agents, officers, and employees are not eligible to receive workers compensation, unemployment insurance, or any other benefit or compensation from Town. Contractor is responsible for withholding, reporting, and paying any taxes on the payments it receives from Town.
  5. Insurance. Contractor shall maintain during the entire term of this Agreement insurance policies providing at least $300,000 of general liability coverage applicable to the services provided under this Agreement. Contractor must provide to Town a current certificate of insurance before starting to provide services under this Agreement.
  6. Termination. Town may terminate this Agreement, with or without cause, upon 14 days written notice to Contractor. Without limitation of the foregoing, upon breach of this Agreement by Contractor, Town may immediately terminate this Agreement or may pursue any other available remedies at law or in equity that are necessary or desirable to enforce performance and observation of any obligation, agreement, or covenant of this Agreement.
  7. Subcontracting and Assignment. Contractor shall not subcontract or assign any portion of this Agreement without prior written permission from Town.
  8. Miscellaneous.
  9. In accordance with Minnesota Statues, Section 16C.05, subdivision 5, Contractors books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Town and Minnesota State Auditor for a minimum of 6 years from the expiration date of this Agreement.
  10. This Agreement has been made, and its validity, performance, and effect shall be determined in accordance with the internal laws of the State of Minnesota without regard to conflict law provisions. Any dispute arising out of this Agreement shall be heard in the state or federal courts of Minnesota and the parties hereto waive any objection of such courts, jurisdictional or otherwise, and whether based on convenience or other grounds.
  11. The waiver of any party of a breach or violation of, or failure of any party to enforce, any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach or violation or as a relinquishment of any rights hereunder.
  12. If any part of this Agreement is invalid or unenforceable under applicable law, that part shall be ineffective only to the extent of such invalidity or enforceability without in any way affecting the remaining parts of the provision or this Agreement.
  13. The parties acknowledge that they participated equally in the negotiation and drafting of this Agreement and that accordingly, no court shall construe this Agreement more stringently against one party than the other.
  14. This writing represents the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes any and all previous agreements of whatever nature between the parties with respect to the subject matter. This Agreement may not be altered or amended except by an agreement in writing signed by both parties.
  15. Notwithstanding anything to the contrary herein, nothing in this Agreement shall constitute a waiver of any immunity from or limitation on liability to which the Town is entitled, under Minnesota Statutes, Chapter 466 or otherwise.
  16. Contractor will maintain all necessary licenses and permits and will comply with all federal, state, and local laws, rule, and regulations pertaining to Contractor’s performance under this Agreement.
  17. Contractor will defend, indemnify, protect, and hold harmless Town and all its employees, officers, and agents from any and all claims or causes of action, including attorney’s fees incurred by Town or its insurers, arising from any negligent or otherwise wrongful act or omission in the performance of this Contract by Contractor or Contractor’s agents or employees.

 

This agreement is executed as of the date stated in the introductory clause above.

 

TOWN                                                                         CONTRACTOR

Schroeder Township                                                   XXXXXXXXXXXXXXX

 

by___________________________________          by_________________________________

Chairperson                                                                Print Name and Title

 

Attest________________________________           ____________________________________

Township Clerk                                                           Signature

 

 

 

 

 

 

 

Attachment A

Schroeder Township Plowing Guidelines

>Minimum of 3” of snow required to plow flat roads and parking areas. Hills and intersections may require plowing and sanding with less than 3” for safety concerns. This will be determined by Township Supervisor’s – Citizens are not to call County.

1st Person to call: Rick Anderson 663-7051

2nd Person to call Bruce Martinson 663-7189

3rd Person to call Tina McKeever 663-0070

4th Person to call Doug Schwecke 663-7599

>Roads and Town Hall (Fire Department) lot should be plowed full width as soon after snowfalls as possible. Snow contractor must arrange with Town Supervisor to discuss any problems or accumulation issues that arise.

>Fire Department doors must not be blocked by plowed snow. Snow should be plowed to the south and west ends of the parking lot.

>Plowing contractors are responsible for obeying right of way laws/ordinances when plowing snow at intersections and should refrain from plowing or piling snow that obstructs traffic, visibility, or creates unnecessary problems for residents or other plow operators.

>Plowing on gravel roads during any thawing conditions shall require either plow shoes or other means to prevent damage to road surfaces.

>Plowing more than once for large snowfalls is expected for safety reasons and charges should be based on completeness of job (i.e. Full plow verses Partial plow).

>Sanding, de-icing and other related work requested will be billed at an hourly rate.

 

 

 

 

 

 

 

 

Attachment B

 

Payment Schedule for 2018-19

 

Sugarloaf Rd-                                      $________

Sanding or other road maintenance- $____/hour

 

By__________________________________   By________________________________

Contractor                                                     Schroeder Township

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Snow Removal Services Contract

 

This agreement (“Agreement”) is dated ________________,2018 and is between Schroeder Township, Cook County, Minnesota (Town), and ___________________________________ Minnesota (Contractor). In consideration of the mutual promises and agreements herein set forth, and intending to be legally bound, the parties do hereby agree as follows:

  1. Snow Removal Services. Contractor will plow snow from the Gitchi Gami Bike Trail beginning at the east end of the Cross River parking lot heading east to the crossing of the snowmobile trail in Temperance River State Park (approximately 1-1/4 miles). Services will be performed as needed, starting the week of ___________________ and continuing for 2 years or until a two week notice by either party or prices are raised more than 5% per year. Contractor is solely responsible for providing all necessary personnel and for providing and maintaining the equipment necessary to perform the snow removal from the roads listed. Contractor will perform such services in a timely and competent fashion and will follow the guidelines listed below. Contractor will take all steps necessary to protect the public from injury arising from Contractor’s performance.
  2. Snow removal guidelines. Plowing guidelines are outlined on Attachment A. While not all issues are covered, they should be followed as closely as possible. The good judgment of the contractor is still required. Any concerns should be brought to the attention of the Road Supervisor.
  3. Payment. Town will pay Contractor monthly, per 3”snow event, at the rates listed on the current years payment schedule (Attachment B). This rate is all inclusive and covers payment for services, salary, wages, and other personnel costs, sales and other taxes, equipment costs, and all other costs and expenses. Contractor must submit a claim for payment in time for consideration at Town’ monthly board meeting. Failure to submit a claim to the Town clerk at least 48 hours before the monthly meeting may delay consideration of the claim until the next monthly meeting.
  4. Independent Contractor. Contractor agrees it is an independent contractor for all purposes and nothing herein shall be construed as creating an employment relationship. Contractor, and its agents, officers, and employees are not eligible to receive workers compensation, unemployment insurance, or any other benefit or compensation from Town. Contractor is responsible for withholding, reporting, and paying any taxes on the payments it receives from Town.
  5. Insurance. Contractor shall maintain during the entire term of this Agreement insurance policies providing at least $300,000 of general liability coverage applicable to the services provided under this Agreement. Contractor must provide to Town a current certificate of insurance before starting to provide services under this Agreement.
  6. Termination. Town may terminate this Agreement, with or without cause, upon 14 days written notice to Contractor. Without limitation of the foregoing, upon breach of this Agreement by Contractor, Town may immediately terminate this Agreement or may pursue any other available remedies at law or in equity that are necessary or desirable to enforce performance and observation of any obligation, agreement, or covenant of this Agreement.
  7. Subcontracting and Assignment. Contractor shall not subcontract or assign any portion of this Agreement without prior written permission from Town.
  8. Miscellaneous.
  9. In accordance with Minnesota Statues, Section 16C.05, subdivision 5, Contractors books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Town and Minnesota State Auditor for a minimum of 6 years from the expiration date of this Agreement.
  10. This Agreement has been made, and its validity, performance, and effect shall be determined in accordance with the internal laws of the State of Minnesota without regard to conflict law provisions. Any dispute arising out of this Agreement shall be heard in the state or federal courts of Minnesota and the parties hereto waive any objection of such courts, jurisdictional or otherwise, and whether based on convenience or other grounds.
  11. The waiver of any party of a breach or violation of, or failure of any party to enforce, any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach or violation or as a relinquishment of any rights hereunder.
  12. If any part of this Agreement is invalid or unenforceable under applicable law, that part shall be ineffective only to the extent of such invalidity or enforceability without in any way affecting the remaining parts of the provision or this Agreement.
  13. The parties acknowledge that they participated equally in the negotiation and drafting of this Agreement and that accordingly, no court shall construe this Agreement more stringently against one party than the other.
  14. This writing represents the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes any and all previous agreements of whatever nature between the parties with respect to the subject matter. This Agreement may not be altered or amended except by an agreement in writing signed by both parties.
  15. Notwithstanding anything to the contrary herein, nothing in this Agreement shall constitute a waiver of any immunity from or limitation on liability to which the Town is entitled, under Minnesota Statutes, Chapter 466 or otherwise.
  16. Contractor will maintain all necessary licenses and permits and will comply with all federal, state, and local laws, rule, and regulations pertaining to Contractor’s performance under this Agreement.
  17. Contractor will defend, indemnify, protect, and hold harmless Town and all its employees, officers, and agents from any and all claims or causes of action, including attorney’s fees incurred by Town or its insurers, arising from any negligent or otherwise wrongful act or omission in the performance of this Contract by Contractor or Contractor’s agents or employees.

 

This agreement is executed as of the date stated in the introductory clause above.

 

TOWN                                                                         CONTRACTOR

Schroeder Township                                                   xxxxxxxxxxxxxxxxxxxxxxxxxxxx

 

by___________________________________          by_________________________________

Chairperson                                                                Print Name and Title

 

Attest________________________________           ____________________________________

Township Clerk                                                           Signature

 

 

 

 

 

 

 

Attachment A

Schroeder Township Plowing Guidelines

>Minimum of 3” of snow required to plow flat roads and parking areas. Hills and intersections may require plowing and sanding with less than 3” for safety concerns. This will be determined by Township Supervisor’s – Citizens are not to call County.

1st Person to call: Rick Anderson 663-7051

2nd Person to call Bruce Martinson 663-7189

3rd Person to call Tina McKeever 663-0070

4th Person to call Doug Schwecke 663-7599

>Roads and Town Hall (Fire Department) lot should be plowed full width as soon after snowfalls as possible. Snow contractor must arrange with Town Supervisor to discuss any problems or accumulation issues that arise.

>Fire Department doors must not be blocked by plowed snow. Snow should be plowed to the south and west ends of the parking lot.

>Plowing contractors are responsible for obeying right of way laws/ordinances when plowing snow at intersections and should refrain from plowing or piling snow that obstructs traffic, visibility, or creates unnecessary problems for residents or other plow operators.

>Plowing on gravel roads during any thawing conditions shall require either plow shoes or other means to prevent damage to road surfaces.

>Plowing more than once for large snowfalls is expected for safety reasons and charges should be based on completeness of job (i.e. Full plow verses Partial plow).

>Sanding, de-icing and other related work requested will be billed at an hourly rate.

 

 

 

 

 

 

 

Attachment B

 

Payment Schedule for 2018-2019

 

Gitchi Gami Bike Path    $______________

 

 

By__________________________________  By____________________________

Contractor                                                   Schroeder Township